SOUTH BOUND BROOK BOARD OF EDUCATION

REGULAR MEETING

FEBRUARY 17, 2005

CALL TO ORDER

The meeting was called to order at 7:33 p.m. by Mr. Stys in room 140 of Robert Morris School with the Pledge of Allegiance, followed by this opening statement:

This meeting has been advertised in two newspapers at least 48 hours prior to the meeting and has been posted in conspicuous locations including the borough hall and school buildings, which complies with state law governing meetings of school boards and other organizations.

ROLL CALL

PRESENT: Mr. Allen, Mrs. Bolmer, Mrs. Esposito and Mr. Stys.

ABSENT: Mr. Ambrose, Mrs. Santora and Mrs. Sarboukh.

Also present were: Dr. Carol L. Rosevear, Superintendent; Mrs. Patricia Leonhardt, Business Administrator/Board Secretary; Mrs. Breyan, art teacher; Artist in Residence; and one member of the public.

APPROVAL OF AGENDA AND ADDENDUM

Motion presented to approve the agenda and addendum as distributed to board members.

MOTION: Mrs. Bolmer SECOND: Mr. Allen VOTE: 4-0

APPROVAL OF MINUTES --February 3, 2004

Motion presented to approve the minutes of the February 3, 2004 regular meeting.

MOTION: Mrs. Esposito SECOND: Mr. Stys VOTE: 4-0

SUPERINTENDENT

Presentation by Artist in Residence and Karen Breyan, art teacher, updating the board on design plans for the Fabbo Courtyard. They expect the project to be completed by June.

RECOGNITION OF PUBLIC

No comments at this time.

CONSENT ITEMS

a. APPROVAL OF PAYMENT OF BILLS

Motion to approve payment of bills per warrant listing dated February 17, 2005 in the amount of $330,386.19.

Motion presented to approve the above consent item.

ROLL CALL

MOTION: Mr. Allen SECOND: Mrs. Esposito VOTE: 4-0

CORRESPONDENCE

a. Letter of resignation from Carolyn Casey (currently on child rearing leave), indicating she will not be returning.

b. Letter from Eva Nagy, Somerset County Professional Development Board, to Elaine Quinlan, indicating our Professional Development Plan for 2005-2006 has been accepted.

c. Letter to PTA from Dr. Rosevear thanking them for contributing to the celebration of New Jersey School Board Appreciation Month.

d. Letter from Dr. Rosevear to Katlynn Carlton thanking her for the Laptops 4 Kids presentation.

e. Letter to teachers and students from Dr. Rosevear thanking them for their activities recognizing our school board in January.

ACTION ITEMS (ROLL CALL VOTE)

a. EMPLOYMENT OF ROSEMARY BURNETT FOR OCCUPATIONAL THERAPY SERVICES

Motion, as recommended by the superintendent, to employ Rosemary Burnett for Occupational Therapy services on a part-time (hourly) basis from January 1, 2005 through June 30, 2005 at an hourly rate of $50.00.

b. EMPLOYMENT OF BARBARA NORTHRUP FOR OCCUPATIONAL THERAPY SERVICES

Motion, as recommended by the superintendent, to employ Barbara Northrup for Occupational Therapy services on a part-time (hourly) basis from January 1, 2005 through June 30, 2005 at an hourly rate of $35.00. Ms. Northrup is a certified and licensed Occupational Therapy Assistant.

c. RESOLUTION WINDOWS PROJECT FOR SUBMITTAL OF GRANT WHEREAS, the South Bound Brook Borough Board of Education ("Board"), has determined that the windows at the Robert Morris School require replacement ("Project"); and

WHEREAS, the Board intends to finance a portion of the cost of the Project through a grant from the New Jersey Schools Construction Corporation, a subsidiary of the New Jersey Economic Development Authority ("NJEDA/NJSCC"); and

WHEREAS, the Board has obtained a determination of the preliminary eligible costs and final eligible costs from the NJEDA/NJSCC for certain financing of the Project through a grant from the NJEDA/NJSCC pursuant to the Educational Facilities Construction and Financing Act, N.J.S.A. 18A:7G-1, et seq., and the regulations promulgated thereunder N.J.A.C. 6:23-1.1, et seq.; and

WHEREAS, it is now necessary for the Board to execute and deliver an application to the NJEDA/NJSCC for this grant.

THEREFORE, BE IT RESOLVED, that the Business Administrator/Board Secretary, Patricia Leonhardt, is hereby authorized to execute and deliver the necessary application required by the NJEDA/NJSCC for a grant pursuant to the Educational Facilities Construction and Financing Act; and

BE IT FURTHER RESOLVED, that the Business Administrator/Board Secretary, Patricia Leonhardt, is hereby authorized to take all actions necessary for obtaining the grant from the NJEDA/NJSCC, including without limitation entering into an agreement with the NJEDA/NJSCC for grant monies; and

BE IT FURTHER RESOLVED that this Resolution shall be effective immediately.

d. RESOLUTION TO AUTHORIZE USE OF CAPITAL RESERVES FOR WINDOW PROJECT

WHEREAS, the South Bound Brook Borough Board of Education ("Board") has obtained approval of the preliminary eligible costs and final eligible costs for certain financing from the New Jersey Schools Construction Corporation, a subsidiary of the New Jersey Economic Development Authority ("NJEDA/NJSCC"), Department for School Facilities Projects, pursuant to the Educational Facilities Construction and Financing Act, (the "Act"), N.J.S.A. 18A:7G-1, et seq. and the regulations promulgated thereunder N.J.A.C. 6:23-1.1, et seq. (now codified at N.J.A.C. 6A:26-1.1, et seq.), (the "Regulations"); and

WHEREAS, upon the Board's submission, the NJEDA/NJSCC has granted the Board's application pursuant to the Educational Facilities Construction and Financing Act Section 15 Grant Agreement ("Grant Agreement") for the School Facilities Project at the South Bound Brook Borough Board of Education, Robert Morris Elementary School (the "School Project"), State Plan No. 4850-060-05-1000; and

WHEREAS, the Grant Agreement provides for an anticipated grant amount of One hundred four thousand three hundred thirty-five dollars ($104,335.00), and an initial local share of One hundred thirty-five thousand one hundred twenty-four dollars ($135,124.00) ("Local Share"); and

WHEREAS, the Board intends to utilize Capital Reserve for purposes of funding the Local Share of one hundred thirty-five thousand one hundred twenty-four dollars ($135,124.00).

NOW, THEREFORE, BE IT RESOLVED by the Board that the Board is hereby authorized to withdraw One hundred thirty-five thousand one hundred twenty-four dollars ($135,124.00) from Capital Reserve for purposes of financing the Local Share of the Project; and

BE IT FURTHER RESOLVED that the Board President, the School District Superintendent or the Business Administrator/Board Secretary are hereby authorized to provide the NJEDA/NJSCC with all requisite documentation demonstrating the Capital Reserve; and

BE IT FURTHER RESOLVED that this Resolution shall take effect immediately.

e. RESOLUTION TO APPOINT ARCHITECT OF RECORD AND ARCHITECT FOR LIGHTING PROJECT

WHEREAS, the South Bound Brook Borough Board of Education ("Board") will be engaging in various renovation and capital improvement projects in its District, and particularly a project for lighting fixture replacement at the Robert Morris Elementary School, located at 122 Elizabeth Street, South Bound Brook, New Jersey (collectively, "Project"); and

WHEREAS, the Board has determined that the consulting and advisory services of a full service architectural and design firm are needed to successfully proceed with and complete the Project; and

WHEREAS, the Board has completed a diligent search for an architectural and design firm to represent the interests of the Board with respect to the Project as Architect of Record; and

WHEREAS, the Board has thoroughly reviewed the information submitted by the various architectural and design firms competing for the position as Board Architect of Record; and

WHEREAS, the Board has determined that the architectural and design firm of Gilbert Architects, Inc. ("Gilbert"), through its proposal for architectural, design and advisory services ("Services") dated January 20, 2005 and amended on February 8, 2005, as may be amended by separate document (collectively, "Proposal"), has met the requirements set forth by the Board and would best represent the interests of the Board while the Board is involved with the Project; and

WHEREAS, the fee for the Architect of Record Services as included in Gilbert's Proposal will be determined on a case-by-case basis depending on the scope of work to be performed, but in no instance shall exceed the rates attached hereto as Exhibit "A"; and

WHEREAS, the first capital project for which work is to be performed pursuant to the Architect of Record Agreement will be that for lighting fixture replacement at the Robert Morris Elementary School; and

WHEREAS, the fee for Gilbert's Services to perform the design and advisory services related to lighting fixture replacement at the Robert Morris Elementary School shall not exceed $18,000 (eighteen thousand dollars) based upon the attached Exhibit "A", with the precise cost to be negotiated by Board's Construction Counsel; and

WHEREAS, the Board, pursuant to its authority under N.J.S.A. 18A:18A-5a(1), may negotiate and award a contract for professional architectural and advisory services without the necessity of public advertising for bids and bidding therefor, as it constitutes a Professional Service within the meaning of the statute.

NOW, THEREFORE, BE IT RESOLVED, that the Board authorizes the Administration to enter into a contract with Gilbert for the services outlined in its Proposal for Architect of Record Services at the fee structure attached hereto as Exhibit "A", subject to negotiation, drafting, review and approval of the formal contract for same by Board Counsel; and be it

FURTHER RESOLVED, that the Board authorizes the Administration to engage Gilbert to perform the services related to the work for lighting fixture replacement at the Robert Morris Elementary School at a fee not to exceed $18,000 (eighteen thousand dollars); and

RESOLVED, that upon conclusion of all negotiations and execution of the Owner/Architect Agreement by both parties, a brief notice of this action shall be printed once in the Courier-News, stating the contract's nature, duration, service and amount, and that the Resolution and Professional Services Agreement are on file in the office of the Board of Education.

f. APPROVAL OF CONTRACTS FOR NCLB SERVICES

Motion to approve the following contracts, at a cost not to exceed $1,000 per student, for supplementary education services as mandated by No Child Left Behind:

Sylvan Learning Center (North Plainfield)

FIVE (Raritan)

g. EMPLOYMENT OF JARRY MORENO AS PERMANENT SUBSTITUTE AIDE FOR 2004-2005

Mr. Moreno was employed in October 2004 as a full-time substitute aide. Motion, as recommended by the superintendent, to employ Mr. Moreno as a permanent substitute aide for the remainder of the 2004-2005 school year (March 1, 2005 through June 30, 2005) at a per diem rate of $55.00.

h. APPOINTMENT OF JASON KRIES (DISTRICT WEB SITE)

Motion to approve Jason Kries to assist in the development and maintenance of the district's web site at a stipend of $1,000 (40 hours) for the 2004-2005 school year.

i. RESOLUTION FOR THE REJECTION OF WINDOW REPLACEMENT BIDS

WHEREAS, the South Bound Brook Borough Board of Education ("Board") held a public Bid Opening on February 16, 2005, in connection with the Window Replacement/Exterior Renovations to Robert Morris School ("Project"); and

WHEREAS, upon the Board's consideration of the Bids received and the recommendation of the Board's Architect and Construction Counsel, it has determined the Bids are not reasonable as to price on the basis of cost estimates prepared for the Board by the Board's Architect prior to the advertising for the receipt of Bids for the Project; and

WHEREAS, the lowest Bid received by the Board substantially exceeds the Board's cost estimates and appropriation for the Project; and

WHEREAS, as a result thereof, and in accordance with N.J.S.A. 18A:18A-22, the Board may reject all Bids received.

NOW THEREFORE BE IT RESOLVED, the South Bound Brook Borough Board of Education rejects all Bids received by the Board on February 16, 2005, in connection with the Project; and

BE IT FURTHER RESOLVED, the Board's Architect is authorized to re-evaluate the Specifications and Drawings for the Project in an effort to bring the Project within budget; and

BE IT FURTHER RESOLVED, the Board Administration is hereby authorized to re-advertise for the receipt of Bids for the Project and to conduct a second Bid Opening therefore; and

FURTHER RESOLVED, the Board Administration is hereby authorized to return the Bid Bonds of all unsuccessful Bidders with a note of thanks for their participation.

j. RESOLUTION FOR PROJECT AUTHORIZATION

WHEREAS, the South Bound Brook Borough Board of Education ("Board") has obtained approval of the preliminary eligible costs and final eligible costs for certain financing from the New Jersey Schools Construction Corporation, a subsidiary of the New Jersey Economic Development Authority ("NJEDA/NJSCC"), Department for School Facilities Projects, pursuant to the Educational Facilities Construction and Financing Act, (the "Act"), N.J.S.A. 18A:7G-1, et seq. and the regulations promulgated thereunder N.J.A.C. 6:23-1.1, et seq. (now codified at N.J.A.C. 6A:26-1.1, et seq.), (the "Regulations"); and

WHEREAS, upon the Board's submission, the NJEDA/NJSCC has granted the Board's application pursuant to the Educational Facilities Construction and Financing Act Section 15 Grant Agreement ("Grant Agreement") for the School Facilities Project at the South Bound Brook Borough Board of Education, Robert Morris Elementary School (the "School Project"), State Plan No. 4850-060-05-1000; and

WHEREAS, the Grant Agreement provides for an anticipated grant amount of One hundred four thousand three hundred thirty-five dollars ($104,335), and an initial local share of One hundred thirty-five thousand one hundred twenty-four dollars ($135,124); and

WHEREAS, in connection with the funds issued pursuant to the Grant Agreement, the Board passed its Annual Budget on May 6,2004, which budget authorized the use of public funds from the Board's Capital Outlay for the purposes of a Window Replacement Project at Robert Morris Elementary School; and

WHEREAS, the Board has authorized the use of Capital Reserve for purposes of funding the Local Share of the Project; and

WHEREAS, the Board intends to execute, deliver and implement the Grant Agreement with the NJEDA/NJSCC, in substantially the form submitted at this meeting, with such changes approved by the Board's counsel.

NOW, THEREFORE, BE IT RESOLVED by the Board that the Board delegates to the Board President, the School District Superintendent or the Business Administrator/Board Secretary, Patricia Leonhardt, all authority for supervision of the School Facilities Project; and

BE IT FURTHER RESOLVED that the Board President, the School District Superintendent or the Business Administrator/Board Secretary, and such other appropriate representatives of the Board as may be requested by the aforesaid officer or officers, are hereby authorized to take all actions necessary for implementation of the Grant Agreement and the School Project; and

BE IT FURTHER RESOLVED that this Resolution shall take effect immediately.

k. MARCH 3 REGULAR MEETING

It is recommended that the regular meeting of the Board of Education scheduled for Thursday, March 3, 2005 at 7:30 p.m. be changed to Thursday, March 10, 2005 at 7:30 p.m.

l. TUITION FOR OUT OF DISTRICT PLACEMENT FOR 2004-2005

A motion is necessary for inclusion in the minutes to accept the following cost for an out-of-district placement for the remainder of the 2004-2005 school year (February 11, 2005 through June 30, 2005).

# STUDENTS DESTINATION COST

1 SCESC Alternative Academic HS $15,994 (pro-rated)

Motion to approve above action items, a through l:

ROLL CALL

MOTION: Mrs. Bolmer SECOND: Mr. Stys VOTE: 4-0

COMMITTEE REPORTS

No reports.

OLD BUSINESS

• Boys' basketball season just ended; they had a very successful season.
• Bridge to Bound Brook unsafe right now.
• Mention of parent responsibility for some school purchases is financial burden. Want to recommend where to get them.

NEW BUSINESS

• 2005 Student Recognition Program (SCSBA)

• 2005-2006 School Budget

RECOGNITION OF PUBLIC

No comments or questions.

ADJOURNMENT TO EXECUTIVE SESSION

Motion presented at 8:28 p.m. to adjourn to Executive Session to discuss Bound Brook issues.

MOTION: Mrs. Esposito SECOND: Mr. Allen VOTE: 4-0

RETURN TO OPEN SESSION

Motion presented at 8:52 p.m. to return to Open Session.

MOTION: Mrs. Esposito SECOND: Mrs. Bolmer VOTE: 4-0

ADJOURNMENT

Business concluded, motion presented to adjourn the meeting at 8:52 p.m.

MOTION: Mrs. Bolmer SECOND: Mr. Allen VOTE: 4-0

Respectfully submitted,

Patricia Leonhardt

Business Administrator/Board Secretary